Raelyn Tan: Blogging & Digital Marketing Strategist

How I Use Evernote to Organize My Business & Life

I love Evernote, it keeps me sane. Like, seriously.

Running a blog + biz can get very disorganizing and overwhelming at times.

I have been asked time and again how I keep things organized in my business – and today’s the day you learn one of my biggest “secrets”: Evernote.

I use Evernote to organize my thoughts, my business and my life in general. The result? A much more organized, better version of Raelyn.

You can check out Evernote here (and get a free month of premium!)


Most entrepreneurs get overwhelmed

I get it. When it comes to your business, the to-do list never ends. It gets crazy. You never seem to have enough time to do everything you want to do.

As an entrepreneur, you wear all the hats in your business: admin assistant, sales-woman, marketer, social media manager, finance person, and more.

No wonder you get confused! It is IMPORTANT to get your head organized – which results in a structured blog + biz that moves forward fast.

How to use Evernote for organization: As an entrepreneur, here are tips on how I use Evernote to keep my blog, business and life organized.

Pin me pretty please 🙂

The basics of how to use Evernote

To understand how I use Evernote, you need to understand how Evernote works in general.

In Evernote, you have multiple notebooks to sort different aspects of your life/ business, and in each notebook you can keep multiple notes.

Some of my notebooks:


Within each notebook (this is a notebook with my sermon learnings), you can store multiple notes:


You can check out Evernote here (and get a free month of premium!)

1. Using Evernote as a journal

You’ll be surprised – weeks and months of business passes by in a flash. Before you know it, the year would be over.

I use Evernote to journal – I have a notebook called “Life” and in there I write reflections about what happens every day.

I write down daily reflections (both biz and life) and what I hope to do on the next day in this notebook.

2. Using Evernote to swipe sales pages / other pages online

I have a notebook titled “Other people’s cool offerings/ copy”.

Every so often I chance upon a page on the internet that’s pure genius. Perhaps its a sales page with great copy. Maybe it’s a fantastic looking website. Maybe it’s an insightful article.

Evernote allows me to collect copies of these pages with one button. Even if the webmaster removes the page, my copy will still be intact. Yeah, you don’t have to copy and paste stuff anymore.

I know what you’re thinking: What?! You don’t have to copy and paste stuff anymore when you see something cool online?!

Yup, simply save the page using the Evernote web clipper browser extension. With one click, the entire article is clipped and saved into Evernote.

I use the Evernote web clipper extension to:

  • Save great articles I want to read again and again
  • Save sales pages for courses I bought (people open and close launches – I like to look back at the sales page to see what was being offered vs what I’m actually getting, for reference)
  • Save great-looking websites for brand inspiration
  • Save competitor sales pages to keep my ears on the ground
  • etc

3. Using Evernote to record blog post ideas

Whenever I have an idea for a new blog post, I make sure that I record it into my notebook titled “Blog post ideas”.

That way, when I’m doing my content planning and planning about what to blog about, I have many ideas ready for me.

Sounds cool, huh? Evernote pretty much gives me an organized place to dump all my content ideas at one place.

4. Scripts for repeated requests

You can pin certain notes to the top of your notebooks by setting a reminder. It’s useful because I can quickly access certain scripts I regularly use.

For instance, I receive countless requests to join my Pinterest group boards – so I use Evernote to store my canned replies which I use whenever I am busy.

5. Ideas dumping

I have a notebook titled “Strategize”, where I do just that – strategize my life and business! I use this notebook to put in any ideas I have. Sometimes I just need a sounding board to write in, and I do just that. This notebook has random strings of information deposited from my head.

It helps me feel a lot less overwhelmed when I feel like there’s a lot going on.

6. Collaborating with others

You can add multiple users to the same notebook.

For instance, when I want to go on a roadtrip, I can add everyone’s email to the Evernote notebook so that we can all edit the same notebook at the same time.

7. Synchronizes with mobile

As long as you have internet, it synchronizes automatically. No matter where you are in the world, or what device you use.

Just login. There’s even an Evernote mobile app that works perfectly.

And it goes on and on…

Whenever there’s a need, I can create a new notebook and write down my thoughts. It’s extremely convenient!

For example, I have notebooks just for:

Evernote has many other functions that I don’t utilize, such as the ability to add tags to your notes. 🙂

You can check out Evernote for free here (and get 1 free month of premium!)

Seriously though, I HEART Evernote

I love Evernote, and the infinite possibilities it allows for me to organize my thoughts, business, and life.

You should use it too! It’s free by the way (I do use the premium one because I store a ton of things).

Well, it’s free, so why not?

You can check out Evernote for free here (and get 1 free month of premium!)

If you liked this post, please share this?

Seriously. It helps a lot with the growth of this blog.

I know most people don’t share because they feel that us bloggers don’t need their “tiny” social share. But here’s the truth…

I built this blog piece by piece, one small share at a time, and will continue to do so. So thank you so much for your support, my reader.

Some great suggestions:
Pin it! (I even made a pretty pin for ya!)
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Stumble it!

It won’t take more than 10 seconds of your time. The share buttons are right here. 🙂

Thank you!

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Yay! I’ve just switched comments on. Please share your thoughts by leaving a comment below:

I couldn’t agree with you more. I have been an Evernote gal for years. Thanks for sharing 🙂

Raelyn Tan

Thanks, Coralee! I know right, evernote is great!

Hello, very nice post and thanks for sharing. I’m currently trying to set up a good tagging structure so I was wondering if you could share yours.

Raelyn Tan

Hey Sienna, thank you for your kind words… I am afraid my tagging system is very simple. I only have like ~5 tags for very important stuff I want to take note of. Otherwise, I use the notebook / note way of organization 🙂

I went through a phase of using Evernote obsessively when I started uni and while I still have the app I do all my blogging and planning through google docs. I might have another play with the app after reading this. Thanks.

Sarah 🦋 MamiSkilts.co.uk

You should! It’s awesome. Thanks for stopping by, Sarah!

Hi Raelyn,
Thank you so much for sharing your tips on Evernote. I started using it a few years back without really understanding how it works and no sense of order.

I’m in the process now of going through and clearing out and sometimes tempted to delete everything and start over. Jury is still out on that one.

I’ve also been using OneNote but it’s just as big as mess as Evernote is.

Thank you again for your suggestions and have a great weekend.

Thanks for stopping by Monna! Give Evernote another chance! 🙂

I really enjoyed your post! I had heard several people say they enjoyed it, but has never explained why!

Awesome! Evernote is really great.

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